Skip to content

Dear Licensed and Classified Employees,

In accordance with DP326 NEG and DP324 NEG, participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated sick leave into the Sick Leave Bank.  The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.

Employees wishing to opt out of participation in the Employee-Funded Sick Leave Bank must log in to their Employee Access and complete the opt out process no later than September 1st.  This opt out request must be submitted annually.

*First year classified and all hourly employees are not eligible for sick bank. Therefore, a sick bank day will not be deducted (if applicable).  Please be aware that policies and eligibility requirements for Licensed (DP324 NEG) and Classified (DP326 NEG) employees are different.  These and other District policies are available for review in the Policy Manual.

Insurance open enrollment in Jordan School District ends in a few days. The deadline is July 31, 2018.

If you want to enroll in a plan or make any changes to existing plans, forms must be received by the Insurance Department no later than July 31.

Forms can be hand delivered to the Insurance Department in West Jordan, emailed
or faxed to 801-567-8070. They can also be mailed and postmarked no later than July 31, 2018 to:

Jordan School District
Attn: Insurance Dept.
7387 S. Campus View Dr.
West Jordan, UT  84084

If you wish to participate in flexible spending you must elect new amounts each year.  Enroll online at www.pehp.org by July 31, 2018.

If you have any questions about online enrollment contact PEHP FSA department at 801-366-7503 and they will be happy to assist you.

Open Enrollment FlyerInsurance Open Enrollment is effective June 1, 2018 – July 31, 2018, for an effective date of September 1, 2018. The following changes may be made during the open enrollment period.

  • Enroll in a new insurance plan
  • Change or cancel an existing insurance plan
  • Add or cancel members from an existing plan
  • Online enrollment of flexible spending – a new flexible spending election must be made each year you wish to participate in this program

Click here for more information.

The following documents are part of 2017-18 year-end procedures for Nutrition Services.
The lunch clerk at your site has received copies of these documents and they are included here for your information and support where needed. Please be aware, per District Approved Procedural Due Process for Meal Deficit Collection, that deficit lunch account balances must be paid in full for any closed student accounts, transfer student accounts, students moving up to another school (i.e. 6th to 7th, 9th to 10th and seniors).

Insurance Open Enrollment is June 1, 2018 through July 31, 2018. Here is the information you need to know about plan and premium changes and the schedule for benefit presentations where questions will be answered.

Open Enrollment 2018-2019


Open enrollment is June 1, 2018, through July 31, 2018, for an effective date of September 1, 2018. 

Benefit Presentations and Q&A Meeting Schedule

May 23 at 3:00 pm & 4:30 pm
Auxiliary Services Building
North Auditorium
7905 South Redwood Road

May 24 at 5:00 pm
District Office
Room 129
7387 South Campus View Drive


Health and Benefits Fair

The Health and Benefits Fair has been scheduled for Wednesday, June 13, 2018, at the Auxiliary Services Building North Auditorium, from 3:30 to 5:30 p.m.

Representatives from the Public Employees Health Program (PEHP), Express Scripts, CRX International, Dental Select, Educators Mutual, Total Dental Administrators, Opticare, CIGNA Life and Long-Term Disability, AFLAC, Blomquist Hale, Senior Benefits and Utah Retirement Systems will be at the Health and Benefits Fair. Free blood pressure, body composition, blood glucose, cholesterol and glaucoma screenings will be provided at no charge.


Health Insurance Benefit Changes

In an effort to maintain a comprehensive offering of benefits, while at the same time keeping premiums at the current level, the following changes will be made for 2018-2019:

Premiums: No Employee Premium Increase
Premium sheets are located on the District Insurance Department webpage.

Medical: Administrative changes recommended by PEHP on all plans.
Star plan deductible increased to IRS mandatory minimum $1,350 employee and $2,700 family.

FSA: Health Care Account maximum increased to $2,650. Online Flexible Spending enrollment.

Prescription: Voluntary CRX International prescription savings program.

Dental: For changes in TDA dental premiums visit the District Insurance Department webpage.

Enrollment guide, premium sheets, election forms, carrier information, certificates and notifications (i.e. CHIP, Medicare D Creditable Coverage) are available for review or printing on the District Insurance Department webpage. If you require assistance in accessing the webpage you may contact the insurance office at 801-567-8146 or 801-567-8341.

  • Complete the “Employee Benefit Change Form” ONLY if you are making changes or enrolling for the first time. New hires complete the “New Hire Benefit Election Form”.
  • If you wish to participate in flexible spending you must elect new amounts for your flexible spending account each year. Amounts do not roll over.
  • Current Employees must return completed forms to the District Insurance Office by July 31, 2018. Forms may be submitted the following ways:
    • Hand deliver to the JSD Insurance Department (7387 S. Campus View Dr., West Jordan, near Jordan Landing)
    • Fax (801-567-8070)
    • Scan and email (see email addresses under contact information)
    • US Mail (7387 S. Campus View Dr., West Jordan, UT 84084)

NEW THIS YEAR - You may enroll in Flexible Spending online at PEHP.org. Log into PEHP for Members at www.pehp.org. Click the Online Enrollment button at the top of the page to enroll in FLEX$ during open enrollment. If you have any issues with online enrollment please contact PEHP Flex Department 801-366-7503.

Summary of Benefits and Coverage (SBC) is a document, required to be made available by Health Care Reform. The purpose of the SBC is to provide information to help employees compare health plans. The SBC is available on the District Insurance Department webpage. A paper copy will be provided upon request. If you have any questions regarding the SBC, please contact a member of the Insurance Department for clarification.

Please familiarize yourself with the benefits in the master policy. A copy will be mailed to your home at the beginning of the new plan year and will also be available on the District Insurance Department webpage.

Jordan School District Department Contact Information

Last Names: A-I
Tammy Iddings: 801-567-8146
Tammy.iddings@jordandistrict.org

Last Names: J-S
Jeanne Ince: 801-567-8341
Jeanne.ince@jordandistrict.org

Last Names: T-Z & Retirees
Kathryn Brinton: 801-567-8255
Kathryn.brinton@jordandistrict.org

Fax: 801-567-8070
jordandistrict.org/departments/insurance

paycheck-clipartPlease take the time to review the following time-sensitive Action Item.

Due to schools transitioning from Year Round to Traditional, select Jordan School District employees can choose to change their pay frequency.

Click on this link for information if you are a:
· Licensed or Classified employee hired before the 2015-2016 school year and working at the 17 schools listed below. Your pay frequency is scheduled to change by the beginning of the 2018-2019 school year.

Bluffdale, Butterfield Canyon, Columbia, Daybreak, Eastlake, Elk Meadows, Falcon Ridge, Hayden Peak, Herriman, Midas Creek, Monte Vista, Mountain Shadows, Oquirrh, Riverton, Rose Creek, Silver Crest and Welby


Click on this link for information if you are a:
· Licensed or Classified employee currently assigned to a year round (YRE) school and have not requested to change to a traditional pay frequency. You have the option of remaining on a YRE pay frequency, or transitioning to a traditional pay frequency for the 2018-2019 school year.


Click on this link for information if you are a:
· Bus Driver or Bus Attendant on a year round (YRE) pay schedule and have not requested to change to a traditional pay frequency for the 2018-2019 school year. You have the option of remaining on a YRE pay frequency or transitioning to a traditional pay frequency for the 2018-2018 school year.

If you have further questions, contact HR at 801-567-8150.

Please review the following critical deadlines regarding the financial year-end processes for 2017-18. The dates could have a major effect on your location's ability to operate.

INVENTORY REQUISITIONS:

May 21, 2018 – Traditional Schools

Last day to enter and approve FY 2017-18 Inventory Requisitions (posted in current year), guaranteed delivery June 1, 2018.

May 25, 2018 – All Locations

First day to enter next year startup orders. Use FY 2018-19 to post in next year. Use FY 2017-18 to post in current year. Any Inventory Requisitions entered on or after May 25, 2018 to be delivered after July 1, 2018, should be entered as a FY 2018-19 Requisition.

June 1, 2018 – Traditional Schools

Last day for delivery of FY 2017-18 Inventory orders.

June 8, 2018 – All Locations

Last day to enter, and for Principals to approve, any FY 2017-18 Inventory Requisitions (posted in current year). Inventory Requisitions to be delivered by June 25, 2018.

June 25, 2018 – All Locations

Last delivery for all non-food FY 2017-18 Inventory orders.

July 3, 2018 – All Locations

Continue entering FY 2018-19 Inventory Requisitions. Warehouses resume delivery schedules.


PURCHASE REQUISITIONS: All Locations

April 13, 2018

All FY 2017-18 Purchase Requisitions using the Special Ed budget must be received by the Special Ed department.

May 1, 2018

All Purchase Requisitions estimated to be $50,000 or more must be routed to Purchasing.

May 18, 2018

Begin entering FY 2018-19 Purchase Requisitions. Select FY 2018-19 to post in next year. Use FY 2017-18 to post in current year. Please enter the respective year in the description field as seen below. FY 2017-18 Purchase Requisitions can be entered through June 8, 2018. All FY 2018-19 Purchase Requisitions will not be sent to vendors until after July 3, 2018.

June 6, 2018 – All Locations:

Last day for P-Card purchases for FY 2017-18.

June 8, 2018 - All Schools:

Last day to enter, and for Principals to approve, any FY 2017-18 Purchase Requisitions (posted in current year).

June 21, 2018

Last day for Administrator of Schools level approvals for FY 2017-18 Purchase Requisitions. Not guaranteed after this date.

July 3, 2018 - All locations:

Continue entering FY 2018-19 Purchase Requisitions.


ACCOUNTS PAYABLE:

Immediately

As always, Accounting needs “verification” of receipt of goods or services immediately after delivery.  What constitutes a “verification” is: 1) a PO#, 2) a signature, 3) a date, and 4) an indication whether Accounting should keep the PO open (the PO has only partially been filled) or close the PO (all items received in full). The “verification” can be done on a packing slip, a copy of the PO, or a copy of the invoice.

Summer Product Received at Traditional Elementary Schools:

Purchased items being delivered by vendors and received at schools over the summer break must remain in a designated holding area. When staff returns they can account for the items properly, verify and submit the proper paperwork in a timely manner to the Accounting Department. This will help eliminate confusion between the schools and vendors on the whereabouts of items delivered.

May 18, 2018 - All Locations:

P-Card Reconciliations due in Accounting.

June 6, 2018 - All Locations:

Last day for P-Card expenditures for FY 2017-18.

June 7, 2018 - All Locations:

All items (mileage reimbursements, NPOs, check requests, Journal Entries and “verifications”) to be paid with FY 2017-18 budgets should be approved and received in Accounting by this date. Those received after this date, may be paid with FY 2018-19 budgets.

June 8, 2018 - Traditional Schools:

P-Card Reconciliations due in Accounting.

June 19, 2018 - Year-round schools and Departments:

P-Card Reconciliations due in Accounting.

June 27, 2018 - Elementary Schools:

Last day to submit Cash Receipts.

July 5, 2018 - All Locations:

FY 2017-18 Mileage Reimbursements Requests due, but if received after June 7, 2018, may be paid with FY 2018-19 budgets.


PAYROLL:

June 1, 2018 - Traditional Schools:

All True Time submissions due. Nutrition Managers approvals due by the end of the day.

June 4, 2018 - All Locations:

May Payroll due.

June 6, 2018 - All Locations:

True Time submissions due.

June 8, 2018 - All Locations:

True Time 1st approvals due.

June 11, 2018 - All Locations:

True Time final approvals due.

June 28, 2018 - All Locations:

Last day to enter FY 2017-18 Time Off.

June 29, 2018 - All Locations:

Any FY 2017-18 time off to be approved.

July 3, 2018 - All Locations: June Payroll due. Begin entering FY 2018-19 time off.

Year-round Schools:

True Time submissions due. Nutrition Managers approvals due by the end of the day.

July 5, 2018 - All Locations:

True Time Submissions due.

July 9, 2018 - All Locations:

True Time 1st approvals due.

July 11, 2018 - All Locations:

True Time final approvals due.  


INSURANCE: All Locations:

May 23, 2018

Annual Question and Answer Sessions.

3:30 and 5:00 pm, ASB.

May 24, 2018

Annual Question and Answer Sessions.

5:00 pm, District Office.

June 13, 2018

Annual Health Fair, 3:30-5:30 pm, ASB.

Flyers and posters will be sent to all locations.

Any questions regarding deadlines, please contact either Kurt Prusse, Purchasing Director, 801-567-8701 or Michael Heaps, Information Systems Director, 801-567-8737

Teachers needing to renew their license must be fingerprinted and begin the renewal process immediately to avoid contract termination. An authorization release form must be provided to HR when you arrive for your fingerprinting appointment. This form is available to print from the USBE website.

If you have any question contact Stacy (801) 567-8221 or Jill (801) 567-8227 in HR for more information.