Jordan Employee Memos

South Valley Greenhouse will be open Tuesday, May 12 and Thursday, May 14 from 8 am -  1 pm.  It is a curbside sale.  You will stay in your car and we will give you an order form.  Then we will pull your order and bring it to your car and you will pay in the parking lot.  Attached is a copy of the order form.

• South Valley Greenhouse Order Form

The following is a new administrative assignment:

Assignment Effective July 1, 2020:

• Jessica Vidal, senior improvement coach at Education Direction, is appointed assistant principal at Heartland Elementary School.

We send our heart-felt thanks for all you do!

Governor Gary R. Herbert has declared May 2020 Utah Resilience Month provides a simple approach that parents can incorporate to help address social-emotional needs of their children.

He has asked parents to review the Utah Resilience Month Parent Packet #1.  There are articles, videos and other resources to help parents and students navigate all the ups and downs they may face at this time and in the future.

All 6th-grade teachers are invited to attend a short webinar on May 8th.  If your school is new to the Open Up (Illustrative) Curriculum they should attend the 11:00 am webinar.  If they have already been using the Open Up resources curriculum they should attend the 1:00 pm webinar.  (Registration information attached.)

During the webinar, we will share information about the resources that have been ordered for your school and explain the professional development schedule for the upcoming year.

As a result of the soft closure, we have made some adjustments to the training schedule.  The first is that the math grant will be used to pay for a limited number of registrations (at least one per school) to a high-quality summer online professional workshop offered through Open Up resources.  This will be a great opportunity for JSD teachers to engage with curriculum developers and join a nation-wide professional learning community.  The registration information is attached to this email and will be clarified during the May 1st webinar.  Next, teachers not selected or unable to attend the summer training will be provided an alternate training experience.  The training schedule will be reviewed during the webinar.

Thank you again for all you are doing to support the incredible efforts of our super-hero educators.  They are amazing!  I have loved hearing from so many of them as they have made the shift to online instruction. I am blown away by their creativity, their caring, and their genuine concern for their students.

Melissa Garber
Jordan District Elementary Mathematics Specialist

Please observe the following critical deadlines regarding the financial year-end processes for the 2019-20 year. Please review these dates as they could have a major effect on your location’s ability to operate.

INVENTORY REQUISITIONS

• Traditional Schools
  
  • May 22, 2020: Last day to enter and approve FY 2019-20 Inventory Requisition (posted in current year), guaranteed delivery June 5, 2020.
  • June 5, 2020: Last day for delivery of FY 2019-20 Inventory orders.
• All Locations
  
  • May 29, 2020: First day to enter next year startup orders. Use FY 2020-21 to post in next year. Use FY 2019-20 to post in current year. Any Inventory Requisitions entered on or after May 29, 2020 for delivery after June 5, 2020, enter as a FY 2020-21 Requisition.
  • June 9, 2020: Last day to enter, and for Principals to approve, any FY 2019-20 Inventory Requisitions (posted in current year). Inventory Requisitions delivered by June 24, 2020.
  • June 24, 2020: Last delivery for all non-food FY 2019-20 Inventory orders.
  • July 1, 2020: Continue entering FY 2020-21 Inventory Requisitions. Warehouses resume delivery schedules.
  • April 20, 2020: All FY 2019-20 Purchase Requisitions using the Special Ed budget must be received by the Special Ed department.
  • May 1, 2020: All Purchase Requisitions estimated to be $50,000 or more must be routed to Purchasing.
  • May 15, 2020: Begin entering FY 2020-21 Purchase Requisitions. Select FY 2020-21 to post in next year. Use FY 2019-20 to post in current year. Please enter the respective year in the description field as seen below. FY 2019-20 Purchase Requisitions can be entered through June 10, 2020. All FY 2020-21 Purchase Requisitions will not be sent to vendors until after July 2, 2020.
    
    
  • June 1, 2020: Last day for P-Card purchases for FY 2019-20.
  • June 10, 2020: Last day to enter, and for Principals to approve, any FY 2019-20 Purchase Requisitions (posted in current year).
  • June 12, 2020: Last day for Administrator of Schools level approvals for FY 2019-20 Purchase Requisitions. Not guaranteed after this date.
  • July 1, 2020: Continue entering FY 2020-21 Purchase Requisitions.

ACCOUNTS PAYABLE:
As always, the Accounting Department needs “verification” of receipt of goods or services immediately after delivery. What constitutes a “verification” is: 1) a PO#, 2) a signature, 3) a date, and 4) an indication whether Accounting should keep the PO open or closed, (the PO has been only partially filled or all items have been received in full). The “verification” can be on a packing slip, a copy of the PO, or a copy of the invoice.

Summer Product Received at Traditional Elementary Schools: Purchased items being delivered by vendors and received at schools over the summer break must remain in a designated holding area. When staff returns they can account for the items properly, verify and submit the proper paperwork in a timely manner to the Accounting Department. This will help eliminate confusion between the schools and vendors on the whereabouts of items delivered.

• All Locations
  • May 15, 2020 P-Card Reconciliations due in Accounting.
  • June 1, 2020 Last day for P-Card expenditures for FY 2019-20.
• Traditional Elementary Schools
  • June 11, 2020 All items (mileage reimbursements, NPOs, check requests, Journal Entries and “verifications”) to be paid with FY 2019-20 budgets should be entered, approved and received in Accounting by this date. Those received after this date, may be paid with FY 2020-21 budgets.
  • June 12, 2020 P-Card Reconciliations due in Accounting.
• Secondary and Year-Round Schools & Departments
  • June 18, 2020 P-Card Reconciliations due in Accounting.
• Secondary and Year-Round Schools
  • June 24, 2020 Last day to submit Cash Receipts and Journal Entries.

PAYROLL

All Locations

• June 3, 2020 Traditional Schools: All True Time submissions due. Nutrition Managers approvals due by the end of the day.
• June 2, 2020 May Payroll due.
• June 5, 2020 True Time 1st approvals due.
• June 9, 2020 True Time final approvals due.
• July 1, 2020 Begin entering FY 2020-21 time off.
• July 1, 2020 All Locations: June Payroll due. Year Round Schools: True Time submissions due. Nutrition Managers approvals due by the end of the day.
• July 8, 2020 True Time Submissions due.
• July 10, 2020 True Time 1st approvals due.
• July 14, 2020 True Time final approvals due.

INSURANCE

• May 15 – June 30 Open enrollment for September 1 effective. Enrollment elections will be made using our new online enrollment system - InfinityHR

Information will be sent in JAM and JEM as it becomes available.

Any questions regarding deadlines, please contact either Kurt Prusse, Purchasing Director, 801-567-8701 or Michael Heaps, Information Systems Director, 801-567-8737

The following are new administrative assignments:

Assignment Effective June 1, 2020:

• Amy Adams, assistant principal at Riverside Elementary, appointed principal at Fox Hollow Elementary, replacing Kevin Pullan who is retiring.

Assignments Effective July 1, 2020:

• Jill Durrant, consultant of Preschool/Child Development Center, appointed Administrator of Schools – Elementary, replacing Laura Finlinson who is retiring.
• Kristy Whiteside, principal at Daybreak Elementary, appointed consultant of Preschool/Child Development Center.
• Leslie Ewell, assistant principal at Foothills Elementary, appointed principal at Daybreak Elementary.
• Amanda Bollinger, principal at Butterfield Canyon Elementary, appointed consultant in the Special Education department, replacing Julie Brown who is retiring.
• Michelle Peterson, principal at Falcon Ridge Elementary, appointed principal at Butterfield Canyon Elementary.
• Theresa Christensen, assistant principal at Eastlake Elementary, appointed principal at Falcon Ridge Elementary.
• Kaleb Yates, assistant principal at Herriman & Midas Creek Elementary, appointed principal at Jordan Hills Elementary.
• Kristie Howe, assistant principal at Oakcrest Elementary, appointed assistant principal at Antelope Canyon & Oakcrest Elementary.
• Angela Hamilton, instructional coach at West Jordan Elementary, appointed assistant principal at Bastian Elementary.
• Staci Moore, assistant principal at Butterfield Canyon & Jordan Ridge Elementary, appointed assistant principal at Majestic & Jordan Ridge Elementary.
• Franco Preston, assistant principal at Bastian & Majestic Elementary, appointed assistant principal at Butterfield Canyon & Herriman Elementary.
• Ami Shah, assistant principal at Riverton & West Jordan Elementary, appointed assistant principal at Eastlake & West Jordan Elementary.
• Nathan Price, assistant principal at Silver Crest Elementary, appointed assistant principal at Riverside Elementary.
• Leilani Brecht, principal at Jordan Hills Elementary, appointed assistant principal at Silver Crest Elementary.
• Odette Desmarais, Academic Director & IB Coordinator at Providence Hall, appointed assistant principal at Foothills Elementary.
• Brenda Anderson, assistant principal at Jordan Hills & Rosamond Elementary, appointed assistant principal at Jordan Hills & Riverton Elementary.
• Elizabeth Pollock, assistant principal at Ridge View Elementary & teacher specialist in Teaching & Learning, appointed assistant principal at Ridge View & Rosamond Elementary.
• John Scovill, principal at Pioneer Elementary in Idaho School District, appointed assistant principal at Fox Hollow & Midas Creek Elementary, replacing Nancy Ward who is retiring.

The USBE Arts Integration Endorsement is offered through CITES at BYU. This endorsement attaches to an elementary teaching license. The course builds capacity in 6 art forms as well as in the integration of the arts across the curriculum. Participants will experience hands-on engaged learning in dance, drama, media arts, music, visual arts and literary arts with lessons to use with elementary students. Teachers will improve their own skills in the arts as well as learn pedagogy to teach and to integrate the arts.

• Application for the Arts Integration Endorsement 2020-22 Cohort

Cybercriminals are using the COVID-19 crisis to propagate various strains of dangerous malware, and ransomware, as well as to launch new phishing campaigns against organizations worldwide including education institutions. Cybercriminals are trying to exploit the emotions associated with this global pandemic. It is important that we do not lose track of the fundamental security controls that we have been taught. The social engineering method being used is primarily phishing e-mails, using the subject lines like:

• 2020 Coronavirus Updates
• Coronavirus Updates
• 2019-nCov: New confirmed cases in your City
• 2019-nCov: Coronavirus outbreak in your city (Emergency)
• COVID-19

These phishing emails may look like they come from a trustworthy source, such as the World Health Organization (WHO) or an individual with “Dr.” in their title, etc. These phishing emails may contain links to a fake email login page or may have attachments with malware or ransomware. These attachments could be named something like coronavirus- or COVID-19- or even “President discusses budget savings due to coronavirus with Cabinet.”

If you receive one of these emails do not click on links or open attachments. Take a screenshot, if possible and send it to Information Systems at anthony.muto@jordandistrict.org

Every Friday, Blomquist Hale Solutions will be sending out the webinar recordings from that week. Here are three separate webinars related to COVID-19.

• Parenting 101: COVID-19 Pandemic Video Recording
• Stress & Anxiety During COVID-19 Workshop Recording
• Keeping Your Relationship Strong During Quarantine – Couples Workshop Recording

• Payroll Due: including all March absences and approvals: 4/2
• Last day to change direct deposit accounts: 4/12
  ** Please let Payroll know of any changes to your account after this date.
  Any bank account changes will affect your check on payday.
• Paychecks available for viewing in Employee Access: 4/22
  ** Strongly recommended
• Payday: 4/24

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True Time Deadlines for Pay Period 3/2/20 – 4/5/20

• Employee Final Submittal: 4/8/20
• First Approval: 4/13/20
• Final Approval: 4/14/20

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*IMPORTANT*
All paychecks that are not direct deposited will temporarily be mailed to your address on file in Skyward. This will take effect March 13th until further notice.

To avoid possible delays in receiving your paycheck, please log in to your Skyward Employee Access to verify that your address is correct, or to make any changes to your address.

Dear Jordan District Employees,

Below you will find a message from the USBE.  We wanted to share with you the most recent information that has been shared with us.  While there is a disruption to some of the normal processing that takes place in new hiring, renewals, and upgrades in teacher licensing there is still much that can be done with people working at home. If you are trying to do any of these things and are struggling to make progress please let us know and we will see what we can do to help you move forward.  We would encourage you to make what progress you can because when all of these offices are up and running they will be inundated with people trying to get their licenses in good status.  Thank you for your help in moving forward and we hope that you and your families are safe and well!!

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These are unprecedented times in education.  The anxiety related to closures, pending deadlines, and unmet requirements for educator licensing is real.  Testing centers, fingerprinting services, and as of this morning, the Utah Bureau of Criminal Identification (BCI) have all suspended public services.

As you may be aware, this poses significant impacts to educator licensing in Utah.  The following groups of educators with immediate and urgent impacts are the following:

• Educators seeking initial licensure in Utah
  • Recent education graduates
  • New to the profession (Associate Educator License)
  • Out-of-State Applicants
  • International Guest Teachers
• Returning educators with expired licenses
• Educators whose license expires June 30, 2020
• Educators on an SAEP who need to take a content test for license and/or endorsement (SAEPs expire October 1^st)

The licensing staff at USBE is working to identify all the issues at hand and find practical and legal solutions.  Educator licenses will still expire June 30, 2020.  However LEAS  will have until October 31, 2020 an additional two weeks to fully license educators.  This gives additional time for educators to count toward funding in the Legislative Salary Adjustment.  The new licensing requirements are currently scheduled to go into effect on July 1, 2020; we are extending the CURRENT educator renewal requirements (R277-500) to October 31, 2020. 

In the table below, we have specified each of the individual solutions for different educator groups with respect to licensure.

Educator Group	Concern	USBE Solution
Educators seeking licensure	Background checks;	Working with Utah BCI to determine a process for background checks
	Content testing;	Content requirement completed before November 1, 2020
License expires 6/30/2020	Background checks	License renewal requirements counted up to November  1, 2020
Need content test for license/endorsement	Content testing	Content requirement completed before November 1, 2020

Hopefully, educators will be able to complete all testing requirements and background checks prior to October 31, 2020.  We are working with Utah BCI to find ways for educators to obtain a current background check.  We are monitoring all activities closely.  It is possible that even these accommodations will need to be adjusted.

We are communicating these adjustments to educators who are directly affected.  Should you have any questions or concerns, please let me know.

Sincerely,
Malia Hite, Ed.D.
Educator Licensing Coordinator
Teaching & Learning   |  Utah State Board of Education

In light of the recent pandemic, Blomquist Hale would like to remind you of our video therapy option. Conveniently talk with a therapist via smart phone, computer or tablet using our HIPAA compliant video therapy platform. Scheduling is easy, simply call our offices at 800-926-9619.

While schools are on dismissal, ISC orders may only be taken by phone or email. The ISC employees will be happy to fill orders. Only ISC employees will be permitted to complete projects. After ISC orders are completed, they will be delivered to schools.

The phone number for the ISC is 801-567-8740, and the email address is isc@jordandistrict.org.

All paychecks that are not direct deposited will temporarily be mailed to your address on file in Skyward. This will take effect today, March 13th, until further notice.

To avoid possible delays in receiving your paycheck, please log in to your Skyward Employee Access to verify that your address is correct, or to make any changes to your address.

1. Log in to Skyward Employee Access (call 801-567-8737 for login assistance if needed)
2. EMPLOYEE INFORMATION tab
3. PERSONAL INFORMATION (under Employee Information heading)

Address

• View and/or change your address online:
  • ADDRESS (under Demographic heading)
• View and/or change your address by telephone:
  • Call Human Resources at 801-567-8150

Direct Deposit

• View and/or change your direct deposit online:
  • DIRECT DEPOSIT (under Payroll heading)
• Paper Direct Deposit Authorization form:
  • Call the Payroll Department at 801-567-8154, or email carolyn.bevan@jordandistrict.org
  • Do NOT email your completed Direct Deposit authorization

W-4

• View your W4 information online (you cannot change your W-4 online):
  • W4 INFORMATION (under Payroll heading)
• Paper W4 Form:
  • Call the Payroll Department at 801-567-8154, or email carolyn.bevan@jordandistrict.org
  • Search for 2020 W-4 Form online
  • Do NOT email your completed W4

W-2

• View your W2 online
  • W2 INFORMATION (under Payroll heading)
  • VIEW W2 FORM button
• Paper Copy of W2:
  • Call the Payroll Department at 801-567-8154

All Professional Development classes have been cancelled while schools are on dismissal for the next two weeks.

• Michelle Love-Day, Associate Director in Educational Equity at Granite School District, was appointed Alternative Language Services Consultant in the Teaching & Learning Department.

URS is holding a Tier II seminar for employees to attend on March 31st at ASB.  This seminar is different than the one on one sessions.  A URS representative will discuss all the information regarding Tier II and the savings plans offered by URS.  Any employee can attend.  Please see the flyer below for more information.