Jordan Employee Memos

Utah Retirement Systems is offering informational webinars regarding your retirement benefits.

	Tier 1 Public Employee Benefits An overview of Tier 1 public employee pension benefit basics.Monday, Sept. 14,  2020, 4:00 p.m. » Register Now
	Tier 2 Choice This overview for employees within their first year of URS-eligible employment will help you understand your two retirement choices.Friday, Sept. 18, 2020, 11:30 a.m. » Register Now
	Tier 1 Public Employee Benefits Including Steps to Retirement For Those Retiring Within the Next 3 Years An overview of Tier 1 public employee pension benefits.Friday, September 25, 2020, 1:00 p.m. » Register Now

Let's work together to keep our schools open. What we do makes a difference. Here are a few important reminders:

• Maintain a seating chart in classrooms – It is vital to contact tracing.
• Keep small groups together for the entire class period – Mixing small groups creates a higher risk for exposure.
• Send students showing any COVID-19 symptoms to the office immediately.
• Remind students to stay home if they are sick.

Due to the COVID-19 pandemic and in compliance with the State of Utah Public Health Order, Jordan School District requires employees to wear face coverings while at work.

Jordan School District recognizes that some employees may have a medical condition, mental health condition, or disability that prevents wearing a face covering. In order to receive an exemption from the State’s face covering requirements, the included exemption form must be completed by your primary care provider and returned to June LeMaster in Human Resources.  Your request will be evaluated and if approved, alternative options will be provided.

• Employee Face Mask Exemption Form

Families First Corona Virus Relief Act (FFCRA) Leave – Employees who are either exposed to or have contracted COVID-19 are entitled to 80 hours of FFCRA leave, above their District leave benefits and are not expected to use their own leave benefits for COVID-19 illness, unless the necessary leave goes beyond 80 hours.  In employee access, employees must enter the “other” leave code, select the FMLA reason code and enter FFCRA in their description, as per their approval email.

A tutorial for applying for FFCRA leave was made available to employees in JEM on April 2, 2020.

For questions or additional information regarding any JSD leave benefits, please contact:

Jane Olsen, HR Generalist
Email:  jane.olsen@jordandistrict.org
Phone 801-567-8249

 

The Teacher Education Department at Southern Utah University is so excited to announce that the application is now open for a free college credit certificate in Enriched Teaching Skills & Practices for the Professional Instructor.

This one-time, no-cost opportunity is part of the Learn and Work in Utah response to the impact of COVID-19 and its impact on current teachers and educators. Certificates are designed to stack into SUU degree programs providing a financial jump start to those with long term education goals. The certificate will equal nine credits and count for three of the four elective courses required for a Masters Degree in Education at SUU.

Sign up immediately if you are interested because space is limited. Go to suu.edu/learnandwork for information and to apply! Or share #learnandworkinUT #suukeeplearning in your social media sites.

The target audience for our certificate is in-service teachers, aides, substitutes, and parents interested in professionally developing their skills in technology, classroom management and the law. The goal of this certificate is twofold. First, teachers and educators can access professional development opportunities in skills they critically need and second, they can apply the credits toward a master’s degree in education that will help in-service teachers receive an increase in pay.

Last night, after negotiations with JESPA and JEA, the Board of Education voted to approve changes to leave policies for all benefit-eligible employees. Below is a brief summary of what those changes mean, as well as a description of federal leave options available through December 2020.

Changes to Leave Policy

• 6 weeks of maternity leave is available to all benefit-eligible employees.
• 2 weeks of paternity leave is available to all benefit-eligible employees (to be taken in the first year of the child’s life).
• Instead of receiving sick, family sick, and personal leave, employees will receive an equal amount of “annual leave” that can be used for any purpose.
• Any annual leave days that are not used by July 1 each year will convert to sick leave.
• All personal and sick leave accrued before July 1 remains available and unchanged.

Federal Leave Assistance through FFCRA

• The Families First Coronavirus Response Act entitles employees to the following leave above and beyond what is offered through policy:
  • 80 hours of leave for employees who cannot work because of quarantine.
  • 80 hours of leave at ⅔ pay to care for an individual who has been quarantined.
  • 10 weeks of leave at ⅔ pay to provide child care for a child whose school or daycare has closed because of COVID-19.

Additional Information

• A moratorium has been placed on all low-absence or no-absence incentives.
• Teachers may be able to teach from home virtually during quarantine, avoiding the need to take leave.
• Individuals must be employed for at least 30 days to qualify for federal leave.
• The deadline for using vacation leave accrued during the 2019-20 school year has been extended to December 2020.

Employees should review the documents at the links below and/or consult with the Human Resources department or their supervisor before making decisions about leave. 

• FFCRA Employee Information
• What is Quarantine?

Policies - Licensed

• DP324 NEG - Sick Leave - Licensed 
• DP335 NEG - Annual Leave - Licensed
• Maternity Paternity Leave

Policies - ESP

• DP326 NEG - Sick Leave - Education Support Professionals
• DP335B NEG - Annual Leave - Education Support Professionals
• Maternity Paternity Leave

STEM Classroom Grants
The PreK-12 Classroom grant expands opportunities for idea-sharing and innovation. Utah Educators and administrators at Utah public schools can implement innovative new approaches to STEM experiences in their classroom, with their findings being shared at STEM conferences an awards event.

STEM Competition Grants
The STEM Competition Grant was designed to support Utah students, grades K-12, participating in STEM competitions throughout the state. Award amounts range between $500 to $5,000.

Classroom and Competition Grant applications now open, closing September 30th.

Think Central licenses for literacy have expired (math is not affected). Please complete this survey to let T&L know if you would like a license.  Elementary Literacy Survey.

The purpose of the video is to welcome our new teachers to Jordan School District, introduce key personnel and department heads, and provide contact information for essential resources.

The New Teacher Induction video should be viewed by all new teachers by August 14th. The video presentation is at the principal’s discretion on date and time; however, we encourage new teachers be provided the opportunity to view the video with their assigned mentor.  For this purpose, please make sure each new teacher has been assigned a mentor by August 10th.

We also encourage all staff members to have an opportunity to view the video. You may want to include the video as part of your teacher training, or to be viewed by teams. The video lasts approximately 25 minutes.

Ongoing induction training and support will be provided by the Teaching and Learning Department. More information is coming.

Jordan School District Board of Education: jordandistrict.org/board/

Communications: jordandistrict.org/departments/communications/

Human Resources: workatjordan.org

Insurance Department: jordandistrict.org/departments/insurance/

Nursing: nursingservices.jordandistrict.org

Payroll Department: jordandistrict.org/departments/payroll/

Student Services: studentservices.jordandistrict.org

Superintendent Dr. Anthony Godfrey: sos.jordandistrict.org

Teaching & Learning: tl.jordandistrict.org

 

 

Language & Culture Services is a program within Teaching & Learning that provides culturally competent educational support to schools, families, and communities of diverse cultural and linguistic backgrounds through program services, professional interaction, effective communication, and community collaboration.

Here's a video to introduce you to the LCS team.  Also, take a moment to check out our "How to Page for All things ELS" flyer below. More info can be found at lcs.jordandistrict.org.

• LCS How To Flyer

Jordan Education Foundation (JEF) CLASSROOM GRANT applications will be accepted August 1, 2020 through October 31, 2020

JEF Classroom Grants are used to fund a teacher’s innovative and creative classroom projects that enrich standard curriculum and directly enhance learning opportunities for students in Jordan School District.

The Covid-19 pandemic has affected our community in many ways and while some expected funding has been lost for this year's Classroom Grants, JEF is pleased to announce that Classroom Grants will resume this year!

Classroom Grant applications will be accepted from August 1, 2020 to October 31, 2020 or until funding is depleted.  However, actual grant awards may be received up through Friday, November 20, 2020 – OR UNTIL FUNDING IS DEPLETED.  Both the application period and the funding period will end before November 20 if JEF funds have been exhausted by eligible projects. Bottom line: APPLY EARLY!

Changes have been made to the 2020-21 grant funding amounts and grants will only be awarded until funding is depleted.  JEF will fund UP TO $250 PER TEACHER.  These allotments can be combined and put toward a larger grant amount.  For example, four teachers can combine and apply for a $1,000 Grant.  OR, four teachers can combine and apply for a grant on DonorsChoose (WITH A MATCHING OFFER) and receive up to $2,000 in materials.  In any scenario, JEF will only be able to fund $250 per teacher.  Teachers may only apply once - either individually or with a team.  We continue to encourage applying through DonorsChoose.org to take advantage of matching offers.

Restrictions: The following categories are not eligible for funding: Salaries, professional development, honorariums, stipends, & educator travel.

Licensed, full-time teachers in Jordan District (Utah), including art, P.E. and music, may apply.

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​2020-21 Classroom Grant Application Process:

• Step 1 Go to donorschoose.org. Create a Donors Choose account and project. Use the criteria provided within the JEF Google Form to describe your project.
• Step 2 Go to jordaneducationfoundation.org, and select the Classroom Grants APPLY HERE link found on the front page.
• Step 3 Provide the link to your Donors Choose project in Section 2 of the JEF Google Form. (This is how we’ll know which projects to fund).
• Step 4 If your project does not meet Donors Choose requirements or is for materials/licenses that are not covered by Donors Choose, please complete the “APPLICATIONS NOT APPLICABLE TO DONORS CHOOSE” Section 3 of the JEF Google Form.
• Step 5 Submit application to JEF

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If you have any questions about the application or funding process, please call Jordan Education Foundation at 801-567-8125.

The Teaching & Learning Science team is offering summer science professional development classes on August 3, 2020 at the Auxilary Services Building.  There are 12 seats available in each class and unlimited online attendees. Each session is one hour long and offered multiple times between 8:30 AM - 4:30 PM. Specific session times will be available when you register in JPLS.

• Intro to 3D Science & FOSS Online
  JPLS - 101611
• Science Model Lesson (FOSS Based)
  JPLS - 101610
• Intro to Science
  Canvas
  JPLS - 101612
  This session will give you ALL the information about science curriculum you can use this year! Don't miss this one!

Effective July 1, 2020, TrueTime access from home will be disabled for all employees. If you still have employees at your location needing TrueTime access from home, please email the Payroll Director at sarah.palmer@jordandistrict.org, to enable this access for employees.

Thank you,

The following are new administrative assignments:

Assignment Effective July 1, 2020:

ELEMENTARY

• Adrienne Yancey, teacher at West Jordan Elementary, appointed assistant principal at Eastlake and Golden Fields Elementary.
• Ami Shah, assistant principal at Eastlake and West Jordan Elementary, appointed assistant principal at West Jordan Elementary.
• Kathryn Crandall, assistant principal at Columbia and Golden Fields Elementary, appointed assistant principal at Columbia Elementary.
• Elizabeth Felt, assistant principal at Blackridge and South Jordan Elementary, appointed assistant principal at Blackridge Elementary.
• Kimberly Ranney, achievement coach in Canyons School District, appointed assistant principal at Rose Creek and South Jordan Elementary.

SECONDARY

• Sharon Jensen, principal at Valley High, appointed consultant in Student Services, replacing Mary Ann Erdmann who retired.
• Jacinto Peterson, assistant principal at Valley High, appointed principal at Valley High, replacing Sharon Jensen who was transferred.
• Tyler Jones, assistant principal at South Hills Middle, appointed assistant principal at Valley High, replacing Jacinto Peterson who was promoted.
• Spencer Campbell, assistant principal at Elk Ridge Middle, appointed assistant principal at South Hills Middle, replacing Tyler Jones who was transferred.
• Danielle Hanson, assistant principal at West Jordan Middle, appointed assistant principal at Elk Ridge Middle, replacing Spencer Campbell who was transferred.
• Georgia Wing, assistant principal at Herriman High, appointed assistant principal at West Jordan Middle, replacing Danielle Hanson who was transferred.
• John Vincent, assistant principal at Bingham High, appointed assistant principal at Herriman High, replacing Georgia Wing who was transferred.

Don’t Miss Out on Open Enrollment | May 15 – June 30

All benefit eligible employees will need to login to the InfinityHR enrollment system to verify dependents, add beneficiary information, make open enrollment elections, enroll in Flexible Spending and confirm H.S.A. payroll deductions. Instructions below

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Open Enrollment Tips

FSA and Dependent Care
If you wish to participate in flexible spending or dependent care, you must elect new amounts for your flexible spending account each year using the online enrollment tool https://www.infinityhr.com/. Amounts do not roll over.

H.S.A. Contributions
Please go on online using the online enrollment tool https://www.infinityhr.com/ to verify H.S.A. payroll deductions. If you do not enter your monthly deduction, it will revert to $0. If you already have a direct deposit on file with payroll you do not need to complete the Direct Deposit section.

Benefit Statement Confirmation
Be sure you receive a Confirmation Statement after you review and confirm your elections.

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• Open Enrollment Highlights and Directions for Enrolling in Your Benefits

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The federal government recently issued temporary guidance related to flexible spending accounts

Due to the COVID-19 pandemic congress recently expanded eligible expenses to include over the counter medication without a prescription and feminine hygiene care products. If you have any questions about what is covered on FLEX, give PEHP Flex Department a call at 801-366-7503.

Members may use any flexible spending account balances beyond the original deadline. Anyone using a medical (FSA) or a dependent care flex plans will have until December 31, 2020 to spend any unused amounts at the end of the plan year and until March 31, 2020 to submit claims. For example, the plan year ends August 31, 2020, and a member had excess FSA funds that they couldn’t use in the last few months due to COVID-19 closing many medical services, that member could use any excess funds between September 1 and December 31, 2020 without forfeiting any unused amounts under the “use it or lose it” rule. Any unused amounts after December 31, 2020 will then be forfeited to the plan.

In addition, members may change, or revoke any flexible spending account elections at any time during the calendar year 2020. This means you can stop your deductions going forward. However, if you have already spent the funds your will not be allowed to cancel the plan. For example, if a person has elected more than the person can reasonably spend on dependent care, they may change their election at any point on a prospective basis during the calendar year. No amounts are allowed to be refunded.

Due to the COVID-19 outbreak, many educators who requested authorization for a background check were unable to get fingerprinted before the expiration date on the form.  The form normally expires after 60 days. The Utah State Board of Education has a contingency in place to allow educators to use these authorization forms, regardless of the expiration date.  There is no need for the educator to get a new form.

Frequently Asked Questions
License Changes starting July 1, 2020

Q: I have a current Level 1, 2 or 3 Utah Educator License?
Your license automatically becomes a Professional Educator License.

Q: I have an expired Level 1, 2 or 3 Utah Educator License?
When you renew your Utah Educator License, it will be renewed to a Professional Educator License. Until then it will reflect the level you had when it expired.

Q: How do I renew my expired level 1, 2 or 3 Utah Educator License?
Level 2 and 3 licenses renew online at Educator Licensing Online. Level 1 licenses renew through the Licensing Department. Please contact USBE Licensing at 801-538-7740 for details.

Q: I am currently in ARL what happens to my license?
If your ARL license is not expired and you have a current assignment in CACTUS, your ARL license will automatically convert to an Associate Educator Level.

If your ARL license is expired but you are active in the program, please contact ARL as soon as possible at arl@schools.utah.gov or 801-538-7740 to determine next steps.

Q: I have an APT License what happens to my license?
If your APT license is not expired and you have a current assignment in CACTUS, it will automatically convert to an Associate Educator License.

All other APT licenses expire June 30, 2020.

Q: I have a Level 1 or 2 Local Education Agency (LEA)-Specific License, what happens to it?
These licenses will expire on June 30, 2020 regardless of the expiration date noted in CACTUS. Please contact your LEA (employing district or charter school) to find out future steps.

Q: I have an International Guest Teacher license?
Your license automatically becomes a Professional Educator License with the same expiration date.

Utah State Board of Education – FAQ Licensing Changes on 7/1/2020 – ADA Compliant 5/2020 page 2

Q: I am in the ARL program to add a new license area of concentration/endorsement to my existing Utah Educator License?
On July 1, if your standard Utah Educator License is current, it will automatically become a Professional Educator License. The license area of concentration you are earning will become an Associate Area of Concentration and the endorsement will become an Associate level Endorsement.

Q: I have a State-approved Endorsement Plan (SAEP) in an endorsement?
The endorsement will become an Associate Endorsement with the same expiration date.

Q: My SAEP expires on Oct 1, 2020 and I can’t take the required courses this summer because of COVID-19?
Check our website after August 31, 2020 to complete and submit an SAEP Endorsement extension request.

Q: I have a restricted license area of concentration or endorsement what will happen to it?
These license areas and endorsements will expire on June 30, 2020. Please contact your LEA (employing district or charter school) to find out future steps.

Q: Why did my license area of concentration change?
As of July 1, 2020,

• Elementary (K-6) and Elementary (1-8) are being combined into one license area Elementary Education, which will qualify you to teach grades Kindergarten-Grade 8.
• Middle and Secondary Education are being combined as Secondary Education.
• Communications Disorders (K-12) has been renamed Audiologist.
• Administrative/Supervisory (K-12) has been renamed School Leadership.

If you have any other questions, please contact USBE Licensing at 801-538-7740 or licensing@schools.utah.gov.

Greetings Utah Educators and Leaders!

As we move into “The Near Future,” services are becoming more available; educator-related services are included!  Specifically, fingerprinting services and testing services are now opening!  Hooray!!!

Some fingerprinting locations have started processing fingerprints on a limited basis.  Please encourage educators who need to complete a background check to call ahead to verify hours and operation precautions, such as wearing a face mask.  If your LEA is doing fingerprinting, please work to establish policies and procedures, including the use of appropriate PPE (gloves, masks, etc.), to keep your employees and those you serve safe.

ETS has announced the Praxis^® tests at home solution in response to closures of testing centers. Registration for the first wave of tests begins on May 15 with the first test administration taking place on May 18.  While not all of the content assessments will be offered in the first wave of tests at home, most will be available by June 1^st.  ETS’ COVID-19 website has been updated with some key information regarding the at home solution.

As you encourage your educators to meet requirements for licensure, including background checks and testing, the Educator Licensing team is optimistic that these adjustments will help educators become appropriately licensed prior to the upcoming school year.  Should you have any questions, please do not hesitate to ask.  I know that many changes to licensing (an already complicated arena) lend itself to more questions.  We are here to help you support teachers!

Thank you for all that you do to support Utah’s students and teachers!  We will charge into “The New Future” together!

Kindest regards,
Malia Hite, Ed.D.
Educator Licensing Coordinator
Teaching & Learning   |  Utah State Board of Education