Jordan Employee Memos

The Teaching & Learning Science team is offering summer science professional development classes on August 3, 2020 at the Auxilary Services Building.  There are 12 seats available in each class and unlimited online attendees. Each session is one hour long and offered multiple times between 8:30 AM - 4:30 PM. Specific session times will be available when you register in JPLS.

• Intro to 3D Science & FOSS Online
  JPLS - 101611
• Science Model Lesson (FOSS Based)
  JPLS - 101610
• Intro to Science
  Canvas
  JPLS - 101612
  This session will give you ALL the information about science curriculum you can use this year! Don't miss this one!

Effective July 1, 2020, TrueTime access from home will be disabled for all employees. If you still have employees at your location needing TrueTime access from home, please email the Payroll Director at sarah.palmer@jordandistrict.org, to enable this access for employees.

Thank you,

The following are new administrative assignments:

Assignment Effective July 1, 2020:

ELEMENTARY

• Adrienne Yancey, teacher at West Jordan Elementary, appointed assistant principal at Eastlake and Golden Fields Elementary.
• Ami Shah, assistant principal at Eastlake and West Jordan Elementary, appointed assistant principal at West Jordan Elementary.
• Kathryn Crandall, assistant principal at Columbia and Golden Fields Elementary, appointed assistant principal at Columbia Elementary.
• Elizabeth Felt, assistant principal at Blackridge and South Jordan Elementary, appointed assistant principal at Blackridge Elementary.
• Kimberly Ranney, achievement coach in Canyons School District, appointed assistant principal at Rose Creek and South Jordan Elementary.

SECONDARY

• Sharon Jensen, principal at Valley High, appointed consultant in Student Services, replacing Mary Ann Erdmann who retired.
• Jacinto Peterson, assistant principal at Valley High, appointed principal at Valley High, replacing Sharon Jensen who was transferred.
• Tyler Jones, assistant principal at South Hills Middle, appointed assistant principal at Valley High, replacing Jacinto Peterson who was promoted.
• Spencer Campbell, assistant principal at Elk Ridge Middle, appointed assistant principal at South Hills Middle, replacing Tyler Jones who was transferred.
• Danielle Hanson, assistant principal at West Jordan Middle, appointed assistant principal at Elk Ridge Middle, replacing Spencer Campbell who was transferred.
• Georgia Wing, assistant principal at Herriman High, appointed assistant principal at West Jordan Middle, replacing Danielle Hanson who was transferred.
• John Vincent, assistant principal at Bingham High, appointed assistant principal at Herriman High, replacing Georgia Wing who was transferred.

Don’t Miss Out on Open Enrollment | May 15 – June 30

All benefit eligible employees will need to login to the InfinityHR enrollment system to verify dependents, add beneficiary information, make open enrollment elections, enroll in Flexible Spending and confirm H.S.A. payroll deductions. Instructions below

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Open Enrollment Tips

FSA and Dependent Care
If you wish to participate in flexible spending or dependent care, you must elect new amounts for your flexible spending account each year using the online enrollment tool https://www.infinityhr.com/. Amounts do not roll over.

H.S.A. Contributions
Please go on online using the online enrollment tool https://www.infinityhr.com/ to verify H.S.A. payroll deductions. If you do not enter your monthly deduction, it will revert to $0. If you already have a direct deposit on file with payroll you do not need to complete the Direct Deposit section.

Benefit Statement Confirmation
Be sure you receive a Confirmation Statement after you review and confirm your elections.

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• Open Enrollment Highlights and Directions for Enrolling in Your Benefits

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The federal government recently issued temporary guidance related to flexible spending accounts

Due to the COVID-19 pandemic congress recently expanded eligible expenses to include over the counter medication without a prescription and feminine hygiene care products. If you have any questions about what is covered on FLEX, give PEHP Flex Department a call at 801-366-7503.

Members may use any flexible spending account balances beyond the original deadline. Anyone using a medical (FSA) or a dependent care flex plans will have until December 31, 2020 to spend any unused amounts at the end of the plan year and until March 31, 2020 to submit claims. For example, the plan year ends August 31, 2020, and a member had excess FSA funds that they couldn’t use in the last few months due to COVID-19 closing many medical services, that member could use any excess funds between September 1 and December 31, 2020 without forfeiting any unused amounts under the “use it or lose it” rule. Any unused amounts after December 31, 2020 will then be forfeited to the plan.

In addition, members may change, or revoke any flexible spending account elections at any time during the calendar year 2020. This means you can stop your deductions going forward. However, if you have already spent the funds your will not be allowed to cancel the plan. For example, if a person has elected more than the person can reasonably spend on dependent care, they may change their election at any point on a prospective basis during the calendar year. No amounts are allowed to be refunded.

Due to the COVID-19 outbreak, many educators who requested authorization for a background check were unable to get fingerprinted before the expiration date on the form.  The form normally expires after 60 days. The Utah State Board of Education has a contingency in place to allow educators to use these authorization forms, regardless of the expiration date.  There is no need for the educator to get a new form.

Frequently Asked Questions
License Changes starting July 1, 2020

Q: I have a current Level 1, 2 or 3 Utah Educator License?
Your license automatically becomes a Professional Educator License.

Q: I have an expired Level 1, 2 or 3 Utah Educator License?
When you renew your Utah Educator License, it will be renewed to a Professional Educator License. Until then it will reflect the level you had when it expired.

Q: How do I renew my expired level 1, 2 or 3 Utah Educator License?
Level 2 and 3 licenses renew online at Educator Licensing Online. Level 1 licenses renew through the Licensing Department. Please contact USBE Licensing at 801-538-7740 for details.

Q: I am currently in ARL what happens to my license?
If your ARL license is not expired and you have a current assignment in CACTUS, your ARL license will automatically convert to an Associate Educator Level.

If your ARL license is expired but you are active in the program, please contact ARL as soon as possible at arl@schools.utah.gov or 801-538-7740 to determine next steps.

Q: I have an APT License what happens to my license?
If your APT license is not expired and you have a current assignment in CACTUS, it will automatically convert to an Associate Educator License.

All other APT licenses expire June 30, 2020.

Q: I have a Level 1 or 2 Local Education Agency (LEA)-Specific License, what happens to it?
These licenses will expire on June 30, 2020 regardless of the expiration date noted in CACTUS. Please contact your LEA (employing district or charter school) to find out future steps.

Q: I have an International Guest Teacher license?
Your license automatically becomes a Professional Educator License with the same expiration date.

Utah State Board of Education – FAQ Licensing Changes on 7/1/2020 – ADA Compliant 5/2020 page 2

Q: I am in the ARL program to add a new license area of concentration/endorsement to my existing Utah Educator License?
On July 1, if your standard Utah Educator License is current, it will automatically become a Professional Educator License. The license area of concentration you are earning will become an Associate Area of Concentration and the endorsement will become an Associate level Endorsement.

Q: I have a State-approved Endorsement Plan (SAEP) in an endorsement?
The endorsement will become an Associate Endorsement with the same expiration date.

Q: My SAEP expires on Oct 1, 2020 and I can’t take the required courses this summer because of COVID-19?
Check our website after August 31, 2020 to complete and submit an SAEP Endorsement extension request.

Q: I have a restricted license area of concentration or endorsement what will happen to it?
These license areas and endorsements will expire on June 30, 2020. Please contact your LEA (employing district or charter school) to find out future steps.

Q: Why did my license area of concentration change?
As of July 1, 2020,

• Elementary (K-6) and Elementary (1-8) are being combined into one license area Elementary Education, which will qualify you to teach grades Kindergarten-Grade 8.
• Middle and Secondary Education are being combined as Secondary Education.
• Communications Disorders (K-12) has been renamed Audiologist.
• Administrative/Supervisory (K-12) has been renamed School Leadership.

If you have any other questions, please contact USBE Licensing at 801-538-7740 or licensing@schools.utah.gov.

Greetings Utah Educators and Leaders!

As we move into “The Near Future,” services are becoming more available; educator-related services are included!  Specifically, fingerprinting services and testing services are now opening!  Hooray!!!

Some fingerprinting locations have started processing fingerprints on a limited basis.  Please encourage educators who need to complete a background check to call ahead to verify hours and operation precautions, such as wearing a face mask.  If your LEA is doing fingerprinting, please work to establish policies and procedures, including the use of appropriate PPE (gloves, masks, etc.), to keep your employees and those you serve safe.

ETS has announced the Praxis^® tests at home solution in response to closures of testing centers. Registration for the first wave of tests begins on May 15 with the first test administration taking place on May 18.  While not all of the content assessments will be offered in the first wave of tests at home, most will be available by June 1^st.  ETS’ COVID-19 website has been updated with some key information regarding the at home solution.

As you encourage your educators to meet requirements for licensure, including background checks and testing, the Educator Licensing team is optimistic that these adjustments will help educators become appropriately licensed prior to the upcoming school year.  Should you have any questions, please do not hesitate to ask.  I know that many changes to licensing (an already complicated arena) lend itself to more questions.  We are here to help you support teachers!

Thank you for all that you do to support Utah’s students and teachers!  We will charge into “The New Future” together!

Kindest regards,
Malia Hite, Ed.D.
Educator Licensing Coordinator
Teaching & Learning   |  Utah State Board of Education

South Valley Greenhouse will be open Tuesday, May 12 and Thursday, May 14 from 8 am -  1 pm.  It is a curbside sale.  You will stay in your car and we will give you an order form.  Then we will pull your order and bring it to your car and you will pay in the parking lot.  Attached is a copy of the order form.

• South Valley Greenhouse Order Form

The following is a new administrative assignment:

Assignment Effective July 1, 2020:

• Jessica Vidal, senior improvement coach at Education Direction, is appointed assistant principal at Heartland Elementary School.

We send our heart-felt thanks for all you do!

Governor Gary R. Herbert has declared May 2020 Utah Resilience Month provides a simple approach that parents can incorporate to help address social-emotional needs of their children.

He has asked parents to review the Utah Resilience Month Parent Packet #1.  There are articles, videos and other resources to help parents and students navigate all the ups and downs they may face at this time and in the future.

All 6th-grade teachers are invited to attend a short webinar on May 8th.  If your school is new to the Open Up (Illustrative) Curriculum they should attend the 11:00 am webinar.  If they have already been using the Open Up resources curriculum they should attend the 1:00 pm webinar.  (Registration information attached.)

During the webinar, we will share information about the resources that have been ordered for your school and explain the professional development schedule for the upcoming year.

As a result of the soft closure, we have made some adjustments to the training schedule.  The first is that the math grant will be used to pay for a limited number of registrations (at least one per school) to a high-quality summer online professional workshop offered through Open Up resources.  This will be a great opportunity for JSD teachers to engage with curriculum developers and join a nation-wide professional learning community.  The registration information is attached to this email and will be clarified during the May 1st webinar.  Next, teachers not selected or unable to attend the summer training will be provided an alternate training experience.  The training schedule will be reviewed during the webinar.

Thank you again for all you are doing to support the incredible efforts of our super-hero educators.  They are amazing!  I have loved hearing from so many of them as they have made the shift to online instruction. I am blown away by their creativity, their caring, and their genuine concern for their students.

Melissa Garber
Jordan District Elementary Mathematics Specialist

Please observe the following critical deadlines regarding the financial year-end processes for the 2019-20 year. Please review these dates as they could have a major effect on your location’s ability to operate.

INVENTORY REQUISITIONS

• Traditional Schools
  
  • May 22, 2020: Last day to enter and approve FY 2019-20 Inventory Requisition (posted in current year), guaranteed delivery June 5, 2020.
  • June 5, 2020: Last day for delivery of FY 2019-20 Inventory orders.
• All Locations
  
  • May 29, 2020: First day to enter next year startup orders. Use FY 2020-21 to post in next year. Use FY 2019-20 to post in current year. Any Inventory Requisitions entered on or after May 29, 2020 for delivery after June 5, 2020, enter as a FY 2020-21 Requisition.
  • June 9, 2020: Last day to enter, and for Principals to approve, any FY 2019-20 Inventory Requisitions (posted in current year). Inventory Requisitions delivered by June 24, 2020.
  • June 24, 2020: Last delivery for all non-food FY 2019-20 Inventory orders.
  • July 1, 2020: Continue entering FY 2020-21 Inventory Requisitions. Warehouses resume delivery schedules.
  • April 20, 2020: All FY 2019-20 Purchase Requisitions using the Special Ed budget must be received by the Special Ed department.
  • May 1, 2020: All Purchase Requisitions estimated to be $50,000 or more must be routed to Purchasing.
  • May 15, 2020: Begin entering FY 2020-21 Purchase Requisitions. Select FY 2020-21 to post in next year. Use FY 2019-20 to post in current year. Please enter the respective year in the description field as seen below. FY 2019-20 Purchase Requisitions can be entered through June 10, 2020. All FY 2020-21 Purchase Requisitions will not be sent to vendors until after July 2, 2020.
    
    
  • June 1, 2020: Last day for P-Card purchases for FY 2019-20.
  • June 10, 2020: Last day to enter, and for Principals to approve, any FY 2019-20 Purchase Requisitions (posted in current year).
  • June 12, 2020: Last day for Administrator of Schools level approvals for FY 2019-20 Purchase Requisitions. Not guaranteed after this date.
  • July 1, 2020: Continue entering FY 2020-21 Purchase Requisitions.

ACCOUNTS PAYABLE:
As always, the Accounting Department needs “verification” of receipt of goods or services immediately after delivery. What constitutes a “verification” is: 1) a PO#, 2) a signature, 3) a date, and 4) an indication whether Accounting should keep the PO open or closed, (the PO has been only partially filled or all items have been received in full). The “verification” can be on a packing slip, a copy of the PO, or a copy of the invoice.

Summer Product Received at Traditional Elementary Schools: Purchased items being delivered by vendors and received at schools over the summer break must remain in a designated holding area. When staff returns they can account for the items properly, verify and submit the proper paperwork in a timely manner to the Accounting Department. This will help eliminate confusion between the schools and vendors on the whereabouts of items delivered.

• All Locations
  • May 15, 2020 P-Card Reconciliations due in Accounting.
  • June 1, 2020 Last day for P-Card expenditures for FY 2019-20.
• Traditional Elementary Schools
  • June 11, 2020 All items (mileage reimbursements, NPOs, check requests, Journal Entries and “verifications”) to be paid with FY 2019-20 budgets should be entered, approved and received in Accounting by this date. Those received after this date, may be paid with FY 2020-21 budgets.
  • June 12, 2020 P-Card Reconciliations due in Accounting.
• Secondary and Year-Round Schools & Departments
  • June 18, 2020 P-Card Reconciliations due in Accounting.
• Secondary and Year-Round Schools
  • June 24, 2020 Last day to submit Cash Receipts and Journal Entries.

PAYROLL

All Locations

• June 3, 2020 Traditional Schools: All True Time submissions due. Nutrition Managers approvals due by the end of the day.
• June 2, 2020 May Payroll due.
• June 5, 2020 True Time 1st approvals due.
• June 9, 2020 True Time final approvals due.
• July 1, 2020 Begin entering FY 2020-21 time off.
• July 1, 2020 All Locations: June Payroll due. Year Round Schools: True Time submissions due. Nutrition Managers approvals due by the end of the day.
• July 8, 2020 True Time Submissions due.
• July 10, 2020 True Time 1st approvals due.
• July 14, 2020 True Time final approvals due.

INSURANCE

• May 15 – June 30 Open enrollment for September 1 effective. Enrollment elections will be made using our new online enrollment system - InfinityHR

Information will be sent in JAM and JEM as it becomes available.

Any questions regarding deadlines, please contact either Kurt Prusse, Purchasing Director, 801-567-8701 or Michael Heaps, Information Systems Director, 801-567-8737

The following are new administrative assignments:

Assignment Effective June 1, 2020:

• Amy Adams, assistant principal at Riverside Elementary, appointed principal at Fox Hollow Elementary, replacing Kevin Pullan who is retiring.

Assignments Effective July 1, 2020:

• Jill Durrant, consultant of Preschool/Child Development Center, appointed Administrator of Schools – Elementary, replacing Laura Finlinson who is retiring.
• Kristy Whiteside, principal at Daybreak Elementary, appointed consultant of Preschool/Child Development Center.
• Leslie Ewell, assistant principal at Foothills Elementary, appointed principal at Daybreak Elementary.
• Amanda Bollinger, principal at Butterfield Canyon Elementary, appointed consultant in the Special Education department, replacing Julie Brown who is retiring.
• Michelle Peterson, principal at Falcon Ridge Elementary, appointed principal at Butterfield Canyon Elementary.
• Theresa Christensen, assistant principal at Eastlake Elementary, appointed principal at Falcon Ridge Elementary.
• Kaleb Yates, assistant principal at Herriman & Midas Creek Elementary, appointed principal at Jordan Hills Elementary.
• Kristie Howe, assistant principal at Oakcrest Elementary, appointed assistant principal at Antelope Canyon & Oakcrest Elementary.
• Angela Hamilton, instructional coach at West Jordan Elementary, appointed assistant principal at Bastian Elementary.
• Staci Moore, assistant principal at Butterfield Canyon & Jordan Ridge Elementary, appointed assistant principal at Majestic & Jordan Ridge Elementary.
• Franco Preston, assistant principal at Bastian & Majestic Elementary, appointed assistant principal at Butterfield Canyon & Herriman Elementary.
• Ami Shah, assistant principal at Riverton & West Jordan Elementary, appointed assistant principal at Eastlake & West Jordan Elementary.
• Nathan Price, assistant principal at Silver Crest Elementary, appointed assistant principal at Riverside Elementary.
• Leilani Brecht, principal at Jordan Hills Elementary, appointed assistant principal at Silver Crest Elementary.
• Odette Desmarais, Academic Director & IB Coordinator at Providence Hall, appointed assistant principal at Foothills Elementary.
• Brenda Anderson, assistant principal at Jordan Hills & Rosamond Elementary, appointed assistant principal at Jordan Hills & Riverton Elementary.
• Elizabeth Pollock, assistant principal at Ridge View Elementary & teacher specialist in Teaching & Learning, appointed assistant principal at Ridge View & Rosamond Elementary.
• John Scovill, principal at Pioneer Elementary in Idaho School District, appointed assistant principal at Fox Hollow & Midas Creek Elementary, replacing Nancy Ward who is retiring.

The USBE Arts Integration Endorsement is offered through CITES at BYU. This endorsement attaches to an elementary teaching license. The course builds capacity in 6 art forms as well as in the integration of the arts across the curriculum. Participants will experience hands-on engaged learning in dance, drama, media arts, music, visual arts and literary arts with lessons to use with elementary students. Teachers will improve their own skills in the arts as well as learn pedagogy to teach and to integrate the arts.

• Application for the Arts Integration Endorsement 2020-22 Cohort

Cybercriminals are using the COVID-19 crisis to propagate various strains of dangerous malware, and ransomware, as well as to launch new phishing campaigns against organizations worldwide including education institutions. Cybercriminals are trying to exploit the emotions associated with this global pandemic. It is important that we do not lose track of the fundamental security controls that we have been taught. The social engineering method being used is primarily phishing e-mails, using the subject lines like:

• 2020 Coronavirus Updates
• Coronavirus Updates
• 2019-nCov: New confirmed cases in your City
• 2019-nCov: Coronavirus outbreak in your city (Emergency)
• COVID-19

These phishing emails may look like they come from a trustworthy source, such as the World Health Organization (WHO) or an individual with “Dr.” in their title, etc. These phishing emails may contain links to a fake email login page or may have attachments with malware or ransomware. These attachments could be named something like coronavirus- or COVID-19- or even “President discusses budget savings due to coronavirus with Cabinet.”

If you receive one of these emails do not click on links or open attachments. Take a screenshot, if possible and send it to Information Systems at anthony.muto@jordandistrict.org

Every Friday, Blomquist Hale Solutions will be sending out the webinar recordings from that week. Here are three separate webinars related to COVID-19.

• Parenting 101: COVID-19 Pandemic Video Recording
• Stress & Anxiety During COVID-19 Workshop Recording
• Keeping Your Relationship Strong During Quarantine – Couples Workshop Recording

• Payroll Due: including all March absences and approvals: 4/2
• Last day to change direct deposit accounts: 4/12
  ** Please let Payroll know of any changes to your account after this date.
  Any bank account changes will affect your check on payday.
• Paychecks available for viewing in Employee Access: 4/22
  ** Strongly recommended
• Payday: 4/24

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True Time Deadlines for Pay Period 3/2/20 – 4/5/20

• Employee Final Submittal: 4/8/20
• First Approval: 4/13/20
• Final Approval: 4/14/20

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*IMPORTANT*
All paychecks that are not direct deposited will temporarily be mailed to your address on file in Skyward. This will take effect March 13th until further notice.

To avoid possible delays in receiving your paycheck, please log in to your Skyward Employee Access to verify that your address is correct, or to make any changes to your address.