Category: Action Requested

Dear Employees,

Communicating effectively to employees when there is an emergency or other event that impacts the workplace is vital.  That is why we are asking all employees to update their contact information in Skyward Employee Access.

It is important for you to know that in the future, along with voice messages and emails, we will be sending text messages to employees who choose to receive a text.

To update your contact information in Skyward Employee Access:

1. Log in to the Skyward Finance System at skyfin.jordan.k12.ut.us
2. Select “Employee Information” from the tabs at the top of the page.
3. Select the “Personal Information” link.
4. Select the “Request Changes” button.
   • Under ‘ Home’ enter the phone number where you would like to receive voice calls.
   • Under ‘Mobile’ enter the phone number where you would like to receive text messages.
5. Select the “Save” button.

Thank you for supporting our efforts to enhance and improve emergency communications to all employees.  Non-emergency communications will continue to be sent to your jordandistrict.org email address.  If you have any questions, please contact the Information Systems Help Desk at 801-567-8737.

Do you have an Apple ID using your district email address?
Your Apple ID is your Apple account for App Store downloads, iCloud storage, and other Apple services.  Not all staff with an Apple device have an Apple ID.  Only staff who have used the App Store, iCloud or other Apple services have an Apple ID.  Some Staff are using an Apple ID that they created using their district email address.  These Apple IDs are in the format of firstname.lastname@jordandistrict.org.  Despite the fact that these Apple IDs are using your district email address, these are personal Apple IDs that are managed by Apple and not Jordan School District.  You will no longer be able to use your district email address for these Apple IDs.  If you have an Apple ID using your district email address, then you will be receiving an email from Apple instructing you to choose a different email address.

What to expect if you want to continue using this Apple ID:

• Wait for the email from Apple before updating your email address.
• Choose an email address that is not your district email address.
• Previous purchases and iCloud data will not be affected.

What to expect if you DO NOT want to continue using this Apple ID:

• You can ignore the email from Apple and any notifications you receive over the next 60 days.
• Previous purchases and iCloud data associated with this Apple ID will become unavailable.

Who Can I Contact?
If you have any questions, please contact your building IT Support Technician or the Information Systems help desk at 801-567-8737.

The 2024-25 Open Enrollment period is coming to an end on Saturday, June 15.  These changes will go into effect Sept. 1, 2024 and cannot be changed until next year's open enrollment unless you have a qualifying event.  If you were not able to attend one of the open enrollment meetings you can watch a recording on the Insurance website.

Please make sure to log into www.InfinityHR.com and make all necessary changes before June 15.  It is very important that you attempt to login before the end of business on Friday should you need assistance.  Your username can be first name then last name example - "johndoe" or it can have a period between them "john.doe" and then you created the password.  If you do not remember your password, click on "forgot password' and you will be able to reset it.

Please note that Insurance Services will be available until 5 p.m. on Friday, June 14 and will return on Tuesday, June 18 due to the holiday.  If you have questions, please reach out to Insurance Services at insurance@jordandistrict.org or 801-567-8146 at your earliest convenience so we are able to assist you.

All employees and spouses covered on the Jordan School District PEHP medical plan are eligible to participate in this health incentive program. Healthy Utah offers a free 30-minute appointment with a professional staff member, which includes these assessments:

• Cholesterol
• Diabetes risk
• Blood pressure
• Body composition

See the poster for more information on dates, times, locations and how you can set up an appointment to be screened. You can even earn a "Good For You" cash rebate just by participating!

• 2022 Healthy Utah Schedule Poster

Per state statue all school district employees are to be trained annually concerning Child Sex Abuse Prevention or Human Trafficking Prevention. This year (2021-22) Child Sex Abuse training will be replacing the Human Trafficking Prevention training conducted last year in Crucial Concerns and Policies within Skyward Employee Access.

• What: An on-line training from Prevent Child Abuse Utah
• Who: All adult school district employees
• Time: 1 hour to complete
• Date: May begin now but must be completed by October.
• Link to training: Preventing Child Abuse An Online Course for Adults Working With Youth

At the end of the training there will be a Certificate of Completion you may print or screenshot for your records. 

Please Remember!
You have 30 DAYS to make changes if you have a life event:

• NEW BABY
• Marriage or change in number of dependents;
• Change in employment status of employee, spouse, or dependent that causes loss of eligibility;
• Dependent ceases to satisfy eligibility requirements;
• Change in residence that causes loss of eligibility;
• Significant changes in company benefit plan(s), including cost change, significant coverage curtailment, additional or significant improvement of company offered benefits;
• Change in coverage under another employer plan (including mandatory or optional change initiated by your spouse’s employer or a change initiated by your spouse);
• Loss of coverage from government plans/programs or educational institution;
• COBRA qualifying event (termination/reduction of hours, employee death, divorce/legal separation, ceasing to be a dependent);
• Other changes resulting from a judgment, decree, or order; Medicare or Medicaid entitlement; or FMLA leave of absence;
• Divorce or legal separation (60 Days Notification);
• Loss of CHIP or Medicaid eligibility; gaining CHIP or Medicaid subsidy eligibility (60 Days)

If you have questions, please refer to the Master Policy found online at the Insurance Department page or contact them at  801-567-8146.

Please register in JPLS for the following ongoing training:

Heggerty

• Wednesday, August 12, 4:30 p.m. - 7:30 p.m.
• Monday, August 17, 5 p.m. - 8 p.m.

MSRC

• Thursday, August 13, 4 p.m. – 7 p.m.
• Thursday, August 20, 1 p.m. – 4 p.m.
• Thursday, August 20, 4 p.m. – 7 p.m.

Enrollment elections will be made using  www.infinityhr.com our online enrollment tool.  Please use the directions for enrollment and highlights documents below to login and complete your enrollment.

The following changes may be made during the open enrollment period.

• Enroll in a new insurance plan
• Change or cancel an existing insurance plan
• Add or cancel members from an existing plan
• Flexible Spending elections (new elections must be made each year you wish to participate)

• 2020-21 Open Enrollment Highlights
• Instructions for Enrolling in Your Benefits with InfintyHR

The District Calendar Committee is requesting your input on general calendar preferences. You may access the survey by using the link below. The survey will close at 12pm Friday, April 24^th.

• Survey Monkey  - Calendar Survey - Employee Preferences

Please take the time to review the following time-sensitive Action Item.
As schools transition from a Year-Round (YRE) to a traditional schedule, select employees may be required to transition to a traditional pay frequency (September to August) if they have not yet done so.

Pay Schedule Option Tutorial for Year-Round Transition
Use the above link if you are a Licensed or Support Professional at Fox Hollow Elementary on a YRE pay schedule and have not requested to change to a traditional pay frequency for the 2020-2021 school year. You must transition to a traditional pay frequency for the 2020-2021 school year.

Pay Schedule Option Tutorial for Year-Round Transportation
Use the above link if you are a Bus Driver or Bus Attendant on a YRE pay schedule and have not requested to change to a traditional pay frequency for the 2020-2021 school year. You must transition to a traditional pay frequency for the 2020-2021 school year.

Pay Schedule Option Tutorial for Year-Round Schools
Use the above link if you are a Licensed or Support Staff employee currently assigned to a YRE school and have not requested to change to a traditional pay frequency. You have the option of remaining on a YRE pay frequency, or transitioning to a traditional pay frequency for the 2020-2021 school year.

If you have further questions, contact HR at 801-567-8150.

All employees are required to access the new online enrollment system to verify dependents, add beneficiary information and elect or waive additional benefits.  Directions for accessing the online enrollment system can be found in the attached PDF files below.

You can enroll in the following benefits Feb. 3 - 18 at infinityhr.com for a March 1 effective date.

• Life
• Accidental Death & dismemberment
• Aflac Accident
• Aflac Critical Illness
• Aflac Hospital Advantage

All benefits are offered on a guarantee basis which means no health questions! Please visit infinityhr.com starting on Feb. 3 to get started.

• InfinityHR Enrollment System - Directions for enrolling in your benefits
• Aflac Enrollment Information
• Cigna Enrollment Information

How to View Your Calendar Year-To-Date Pay, Deductions, and Benefits in Employee Access

How to View Your Contract, Daily, Monthly, and Hourly Amounts in Employee Access

Due to the District Office closing for Winter Recess at the end of the day on Friday, Dec. 20, and not returning until Jan. 2, 2020, the Payroll Department is making the following recommendations:

1. If you need to close your bank account, please call Payroll immediately.
2. Paychecks are available for viewing in Employee Access on Wednesday, Dec 18.
   Please review your pay check and call Payroll immediately with any questions or concerns.  (801) 567-8155.
   If you need help logging into your Employee Access, call the help desk at 801-567-8737.
3. Payday is on Dec. 20.

The Payroll Department will resume work on Jan. 2, 2020 and will be available if you have any questions.

Thank you for your efforts in assisting Payroll.

Each year the Jordan Education Foundation partners with the South Jordan Chamber and Walmart to provide a modest holiday shopping experience for deserving middle & high school students in our District.

This year the event will take place on December 14 at 7 a.m. at the Walmart Supercenter in South Jordan. We are in need of caring, adult chaperones who can be at the event and take a student around the store to shop for some of their needs and wants.  Chaperones will need to arrive at the event at 6:30am.

If you are interested, please sign up at jefchristmasforkids.org.  Thank you!

All hourly and contract licensed and hourly and contract classified employees are required to review the 2019-20 Crucial Concerns & Policies and provide their electronic acknowledgement by Sept. 30.

Employees may access this policy review via their Employee Access in Skyward.

Thank you and have a GREAT year!

• Skyward Employee Access Login

Below are three policies and a quick reminder of the Advanced Learning Placement For Students (ALPS) program and twice exceptional students.  Please read through them to refresh your memory.

AS94 – Student Discrimination and Harassment - Jordan School District is committed to providing an educational environment that is free from illegal harassment and other forms of discrimination based upon sex, race, color, ethnic background, national origin, religion, gender, creed, age, citizenship, or disability.

AS98 – Bullying, Cyberbullying and Hazing -  Jordan School District is committed to providing a safe and civil school environment in which all members of the school community are treated with dignity and respect. Clearly Offensive Conduct:  That conduct, be it verbal or nonverbal, which when perceived in its overall context, would be taken by a reasonable person, similarly situated, to be strongly objectionable. Discrimination:  Conduct, including words or gestures and other actions, which adversely affects a student's learning environment or results in disparate treatment based upon their immutable characteristics such as sex, race, color, ethnic background, national origin, religion, gender, creed, age, citizenship, or disability.

AA441 – Privacy Right – Students and Family - Jordan School District Board directs the District Administration to develop policy which assures compliance with privacy requirements when certain information is obtained as part of a student's individual testing or evaluation program or as part of the general curriculum or school activity program.  This policy shall be administered according to federal and state Family Education Rights and Privacy Act (FERPA) laws. Twice Exceptional (2E) Students: Twice exceptional is a term used to describe students who show advanced abilities or potential for advanced ability, as well showing evidence of one or more disabilities such as specific learning disabilities, speech and language disorders, emotional/behavioral disorders, physical disabilities, autism spectrum, or other impairments such as attention deficit hyperactivity disorder (ADHD). Jordan District and the ALPS program offers appropriate testing accommodations for twice exceptional students. Furthermore, placement decisions are in no way screened for disabilities or behavior. Jordan District is committed to providing a fair and unbiased process for all applicants to the ALPS program.

Insurance open enrollment in Jordan School District ends in a few days. The deadline is July 31, 2018.

If you want to enroll in a plan or make any changes to existing plans, forms must be received by the Insurance Department no later than July 31.

Forms can be hand delivered to the Insurance Department in West Jordan, emailed
or faxed to 801-567-8070. They can also be mailed and postmarked no later than July 31, 2018 to:

Jordan School District
Attn: Insurance Dept.
7387 S. Campus View Dr.
West Jordan, UT  84084

If you wish to participate in flexible spending you must elect new amounts each year.  Enroll online at www.pehp.org by July 31, 2018.

If you have any questions about online enrollment contact PEHP FSA department at 801-366-7503 and they will be happy to assist you.

Insurance Open Enrollment is effective June 1, 2018 – July 31, 2018, for an effective date of September 1, 2018. The following changes may be made during the open enrollment period.

• Enroll in a new insurance plan
• Change or cancel an existing insurance plan
• Add or cancel members from an existing plan
• Online enrollment of flexible spending – a new flexible spending election must be made each year you wish to participate in this program

Click here for more information.

Insurance Open Enrollment is June 1, 2018 through July 31, 2018. Here is the information you need to know about plan and premium changes and the schedule for benefit presentations where questions will be answered.

Open Enrollment 2018-2019

Open enrollment is June 1, 2018, through July 31, 2018, for an effective date of September 1, 2018. 

Benefit Presentations and Q&A Meeting Schedule

May 23 at 3:00 pm & 4:30 pm
Auxiliary Services Building
North Auditorium
7905 South Redwood Road

May 24 at 5:00 pm
District Office
Room 129
7387 South Campus View Drive

Health and Benefits Fair

The Health and Benefits Fair has been scheduled for Wednesday, June 13, 2018, at the Auxiliary Services Building North Auditorium, from 3:30 to 5:30 p.m.

Representatives from the Public Employees Health Program (PEHP), Express Scripts, CRX International, Dental Select, Educators Mutual, Total Dental Administrators, Opticare, CIGNA Life and Long-Term Disability, AFLAC, Blomquist Hale, Senior Benefits and Utah Retirement Systems will be at the Health and Benefits Fair. Free blood pressure, body composition, blood glucose, cholesterol and glaucoma screenings will be provided at no charge.

Health Insurance Benefit Changes

In an effort to maintain a comprehensive offering of benefits, while at the same time keeping premiums at the current level, the following changes will be made for 2018-2019:

Premiums: No Employee Premium Increase
Premium sheets are located on the District Insurance Department webpage.

Medical: Administrative changes recommended by PEHP on all plans.
Star plan deductible increased to IRS mandatory minimum $1,350 employee and $2,700 family.

FSA: Health Care Account maximum increased to $2,650. Online Flexible Spending enrollment.

Prescription: Voluntary CRX International prescription savings program.

Dental: For changes in TDA dental premiums visit the District Insurance Department webpage.

Enrollment guide, premium sheets, election forms, carrier information, certificates and notifications (i.e. CHIP, Medicare D Creditable Coverage) are available for review or printing on the District Insurance Department webpage. If you require assistance in accessing the webpage you may contact the insurance office at 801-567-8146 or 801-567-8341.

• Complete the “Employee Benefit Change Form” ONLY if you are making changes or enrolling for the first time. New hires complete the “New Hire Benefit Election Form”.
• If you wish to participate in flexible spending you must elect new amounts for your flexible spending account each year. Amounts do not roll over.
• Current Employees must return completed forms to the District Insurance Office by July 31, 2018. Forms may be submitted the following ways:
  • Hand deliver to the JSD Insurance Department (7387 S. Campus View Dr., West Jordan, near Jordan Landing)
  • Fax (801-567-8070)
  • Scan and email (see email addresses under contact information)
  • US Mail (7387 S. Campus View Dr., West Jordan, UT 84084)

NEW THIS YEAR - You may enroll in Flexible Spending online at PEHP.org. Log into PEHP for Members at www.pehp.org. Click the Online Enrollment button at the top of the page to enroll in FLEX$ during open enrollment. If you have any issues with online enrollment please contact PEHP Flex Department 801-366-7503.

Summary of Benefits and Coverage (SBC) is a document, required to be made available by Health Care Reform. The purpose of the SBC is to provide information to help employees compare health plans. The SBC is available on the District Insurance Department webpage. A paper copy will be provided upon request. If you have any questions regarding the SBC, please contact a member of the Insurance Department for clarification.

Please familiarize yourself with the benefits in the master policy. A copy will be mailed to your home at the beginning of the new plan year and will also be available on the District Insurance Department webpage.

Jordan School District Department Contact Information

Last Names: A-I
Tammy Iddings: 801-567-8146
Tammy.iddings@jordandistrict.org

Last Names: J-S
Jeanne Ince: 801-567-8341
Jeanne.ince@jordandistrict.org

Last Names: T-Z & Retirees
Kathryn Brinton: 801-567-8255
Kathryn.brinton@jordandistrict.org

Fax: 801-567-8070
jordandistrict.org/departments/insurance