Jordan Employee Memos

Here are the presentation materials from educator and author, Tim Kanold.

Mr. Kanold was the keynote speaker at last week's Professional Development Day for teachers, administrators and classified employees.

Slide & Note Handout Sheets for Tim Kanold's Presentation

District Policy regarding hours of work (DP343 NEG) has two changes for Classified Employees. Nothing else has changed for comp time except:

• Comp time will only be tracked in Skyward’s Employee Access, not by any other mechanism or on paper (trade time is not comp time, and is not tracked in Employee Access).  Instructions on how to enter comp time in Employee Access are attached.
• Comp time will be used during the next two successive pay periods.

Classified now reads as follows:

Classified employees who fall under the guidelines of the Fair Labor Standards Act (personnel included on the classified master salary schedule) must be paid at one and one-half times the regular rate of pay for all hours worked over 40 in a work week or receive compensatory time off during the two successive pay periods (first to last day of the month in which work is done) at the rate of one and one-half times the actual overtime worked during any workweek.  Only compensatory time will be considered hours worked for the purpose of calculating the 40-hour work week.  All compensatory time earned must be pre-approved by the appropriate director, principal or supervisor.  The tracking of such earning and using of compensatory time will be done through Skyward Employee Access. 

Employees and supervisors should work together in a professional and reasonable manner when dealing with comp time and trade time.

Entering Comp Time in Employee Access

The Utah Education Network (UEN) and Jordan School District have collaborated to provide access to ALL APPS for K-12 in Adobe Creative Cloud. All teachers and 7th-12th grade students have access to Adobe Creative Cloud at work and at home. Please look for an email labeled "Access is granted. Enjoy All Apps for K-12 now." Click on Get Started and be patient as it could take time for the download.

Teaching resources and tutorials can be found at edex.adobe.com. District training coming soon!

Adobe Creative Cloud Announcement Flyer

Please read the following safety awareness message from Auxiliary Services.

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This month’s Safety Talk will provide suggestions for being more active and involved in improving the safety of our workplace.

• Maintaining a safe workplace requires everybody’s effort:
  • Never ignore unsafe conditions –correct it if you can, otherwise notify your supervisor;
  • Communicate unsafe conditions to your supervisor and colleagues;
  • Notify your supervisor if you feel that you can’t do your job safely;
  • Participate in safety activities such as the safety committees, monthly safety talk and other shop meetings;
• Know what the requirements are for do-ing your job – if you don’t know, then ASK.
  • Attend all of your required safety classes;
  • Immediately report injuries or illnesses and “near misses”; and Set a good example for your colleagues by following all safety requirements.
• Working too fast or rushing is a common behavior associated with an accident. When you are rushing:
  • Completing the job on time takes priority over completing the job safely;
  • Your thoughts are not on following proper safety procedures;
  • You are more likely to take shortcuts such as not using personal protection equipment (PPE);
  • Mistakes are more likely to occur;
  • Rushing is especially dangerous when per-forming an unfamiliar or non-routine task; and
  • You are less likely to stop and ask for help.
• Housekeeping is a commonly over-looked aspect of a successful safety program. Poor housekeeping can result in the following:
  • Trip and slip hazards: When there is clutter on the walking surface:
  • Fire hazards: When there are excess boxes and other combustible materials in other areas not designated for storage;
  • Buildup of debris on machines that could make it unsafe to use; and Not being able to find tools and personal protection equipment (PPE);
• Make some time to clean up after you perform your work!

Jordan School District policy requires employees to immediately report injuries or illnesses: You will NEVER be disciplined for reporting an injury or illness.

• Always report injuries no matter how minor you think it is;
• It is in your best interest to seek treatment immediately to prevent a minor injury from becoming more serious;
• Participate in any follow up investigations - they are accident prevention efforts to correct deficiencies and pre-vent similar incidents from reoccurring;
• Sometimes aches and pains associated with your job can be corrected by making adjustments to your work station or work practices.

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Safe Behaviors:

• Properly using required personal protection equipment (PPE)
• Asking for help to lift heavy or awkward objects
• Performing Lockout/Tagout
• Doing safety checks before using a tool or machine
• Cleaning up after finishing work
• Reporting injuries and near misses
• Not rushing to complete work
• Suggesting ideas for improving safety
• Correcting unsafe conditions
• Stopping others from doing unsafe acts
• Knowing and following work procedures

The most important thing is to go home safe and sound at the end of the day.

The deadline for insurance Open Enrollment is July 31, 2019.

If you wish to enroll in a plan or make any changes to existing plans, forms must be received by the JSD Insurance Department no later than July 31, 2019.

Forms can be hand delivered to the Insurance Department located in the District Office, emailed or faxed to 801-567-8070.  They can also be mailed and postmarked no later than July 31, 2019 to:

Jordan School District
Attn: Insurance Dept.
7387 S. Campus View Dr.
West Jordan, UT  84084

If you wish to participate in flexible spending you must elect new amounts each year.  Enroll online at www.pehp.org by July 31, 2019.

If you have any question about online enrollment contact PEHP FSA department at 801-366-7503 and they will be happy to assist you.

A final reminder that Dental Select will be the single source Dental Provider beginning 9/1/19.

If you are currently enrolled in Dental Select you will continue to be covered under your respective plan.

If you are enrolled in EMI or TDA you will need to complete a Benefit Change form available on the JSD Insurance web page, electing one of the plans offered.  If you do not submit a change for by July 31 you will be automatically enrolled in the plan most comparable to the benefit you are currently enrolled in.  See attached information sheet for plan designs and premiums.

Please don't wait until the last minute to make your changes.

Open enrollment information is available on the Jordan School District Insurance Department webpage.

Flexible Spending open enrollment can be found online at PEHP.org.  Log into PEHP for Members at www.pehp.org.  Click the Online Enrollment button at the top of the page to enroll in FLEX$ during open enrollment.  If you have any issues with online enrollment please contact PEHP Flex Department 801-366-7503.

Please review changes to the dental plan that may impact you and your family.

2019-20 Dental Update

Utah Retirement Systems will be available for one-on-one retirement planning sessions at the Jordan School District, District Office Building in the Payroll conference room on Wednesday, August 7, 2019.

See the instructions below to register for an appointment.  Appointments fill quickly so don’t delay!

1. Go to www.urs.org.
2. Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
3. Click on the Education Tab.
4. Click on “Individual Retirement Planning Sessions”.
5. Find the session that works best for you and select the session to reserve your appointment.
6. Please be sure to bring your estimated annual salary (if close to retirement include your 3 or 5 highest years), any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).

***Counseling sessions are available at other locations that are also listed on the URS website.

Don’t miss this opportunity for a free URS personal retirement planning session.

Utah Retirement Planning Sessions at ASB

Mark your calendar to attend the Jordan School District Benefits Fair on Wednesday, June 12 from 3:30 pm to 5:30 pm at the District Office.

Dental Select will be there to answer any questions on the NEW Dental Plan Options.

Screenings Available: Cholesterol, Glucose, Blood Pressure, BMI, Glaucoma, Body Composition

Vendors in Attendance:

• Cigna
• PEHP
• Dental Select
• Opticare
• Blomquist Hale
• AFLAC
• Express Scripts
• Mountain Star
• Moreton & Company
• And More!

JUNE 1 through JULY 31, 2019
EFFECTIVE SEPTEMBER 1, 2019

Enrollment Information Available Online at jordandistrict.org/departments/insurance/

The following changes may be made during the open enrollment period:

• Enroll in a new insurance plan
• Change or cancel an existing insurance plan
• Add or cancel members from an existing plan
• Online enrollment of Flexible Spending (A new flexible spending election must be made each year you wish to participate in this program per IRS Guidelines go to www.pehp.org to enroll.)

Note:  Enrollment forms and flexible spending elections will not be accepted during the months of August or September, unless you are a newly hired employee and your contract begins in August or September.

Jordan School District Insurance Office–801-567-8146

You can use URS Calculators at www.urs.org/calculators to estimate the three pieces of your retirement.

• Pension
  • Estimate your monthly benefit
  • Estimate the cost of purchasing service credit
  • Estimate tax withholding
• Savings Plans
  • Estimate your future balance
  • Calculate your payment if you take a 401(k) or 457 loan
• Social Security
  • Estimate your benefit

Due to an immediate need to fill additional administrative positions for the 2019-20 school year, the Administrative Application is now open and will remain open indefinitely.  Eligible administrative candidates may apply at:  http://workatjordan.org/

Come join Utah Retirement Systems for an informational webinar on your retirement benefits.  The following webinars are available in May and June for URS members to attend:

Tier 2 Choice
If you’re within the first year on the job, you’ve got a big decision for your financial future. This webinar will help you understand your retirement choice between the Tier 2 Hybrid Retirement System and the Tier 2 Defined Contribution Plan.
May 16, 10:00 a.m. » Register Now

To Convert, or Not to Convert?  The Roth IRA Question
Are you looking for opportunities to diversify your taxes in retirement? A Roth conversion may be just what you are looking for. This webinar will explain how you might be able to convert 401(k), 457, or IRA money into a Roth IRA.
June 21, 2:00 p.m. » Register Now

This is a reminder that the Benefits Q&A is being held at the District Office this week. There will be presentations by Dental Select on new dental plans and PEHP on medical plans.

• May 22 at 4:00 pm
• May 23 at 5:00 pm.

Here is a quick reference guide for employees entering time off.

Employee Entering Time Off Flyer